DocsFlow 7.0

DocsFlow  7.0 is a well designed and effective application that marries the collaborative editing power of Google Docs to the layout power of InDesign.

With DocsFlow, you place online Google Docs documents as InDesign story contents, just like you place normal text files. But, even more importantly, DocsFlow maintains a dynamic link so it can intelligently merge Google Docs document changes into the InDesign story contents on each link update, rather than just replacing them. So you can format, layout and make minor edits in InDesign, while you and others are editing content together in real time on Google Docs, without losing any work.

DocsFlow’s breakthrough idea is to connect the freely-available and popular web-based Google Docs editing tools to InDesign, giving you a zero-cost-per-seat editorial workflow solution that is extraordinarily easy to manage. Using DocsFlow means you need no special resources to build, maintain or learn the editorial side (which is just Google Docs), and means no learning curve on the design side (since DocsFlow builds on the native InDesign story linking and story updating machinery). And getting started couldn’t be easier: download and install the plugin, select Place from Google Docs…, log in, and start placing dynamically-linked documents, later merging with a double-click when the remote document is edited.

With DocsFlow, both the InDesign story and the Google Docs document can be edited independently, and the InDesign Links palette will show you the status of both at any point. When the Google Docs document is edited, you’ll see the link’s status change to “modified” (a yellow alert icon), and you can update the story from Google Docs with a double-click on the icon. DocsFlow merges any changes on the Google Docs side into the linked InDesign story, even if the latter has been changed. After each update, if you open the story editor with change marks showing, you can see who changed what. Or, you can click the edit original icon in the palette to immediately edit the linked story in Google Docs.

Most of the text-level formatting in the Google Docs document will import naturally, and Google Docs block-level styles are mapped to default InDesign styles. You can control the basic character and paragraph-level style mapping using import options when placing.