ClickTime 6.2

ClickTime 6.2 is a powerful web-based service designed for employee time and expense tracking.

• Users can access the system from any web connection
• Generate reports online instantly
• Empowers managers to monitor projects in real-time
• Automatic email reminders encourage timely completion of timesheets
• It's an outsourced service; no server to install at your office

Major Features:

1. For Users
   • Browser-Based Time Entry: Time is entered faster because employees can access ClickTime from any computer, anywhere. PC, Mac, or Linux users get equal access to their time sheets. Here is a list of compatible operating systems and browsers.
   • Easy Expense Reporting: Employees can get expenses into ClickTime faster and more easily than with typical software, allowing for quicker reimbursements.
   • Go Mobile!Customers can use a special optimized version of ClickTime just for mobile devices and PDAs with the ClickTime Mobile Web edition — at no extra cost! Easily enter time and expenses from your BlackBerry, iPhone, Palm Treo, Windows Mobile or other supported devices.
   • Comments and Notes: Easily add a note or a comment to any time entry.
   • Daily View or Weekly View for Time Entry: Employees can select the method that's easiest to use and most appropriate to their work style. Saves time for every employee, every single day.
   • Multiple Job Breakdown Module: The Multiple Job Breakdown module allows users to track many levels of jobs (sub-jobs) associated with each job. This module is useful for large projects that have many jobs, sub-jobs, and phases. To activate this module, please contact sales@clicktime.com
   • Offline Entry with the ClickTime Desktop Application: Field-based employees can enter time even when there's no internet connection -- then sync up later. Since the data is entered when the work is done, you'll get more accurate entries.
   • QuickDay and QuickWeek for Rapid Entry   Employees with predictable activities can enter an entire day or week with one click. Faster entry means better compliance and fewer incomplete time sheets.
   • Run Personal Reports: Run your personal reports to see how you are doing and monitor any incomplete timesheets.
   • Stopwatch Timer: Precisely recorded time data, down to one-second resolution, ensures that you capture every moment spent on projects and clients. Your stopwatch status is always preserved so that your time will continue to run until stopped, even if you close your web browser.
   • Type-Ahead Time Entry: The Week View interface uses smart time entry fields that intuitively display jobs and tasks in real-time as you type out your entry.
   • Time Off and Accrual Detail: Employees can easily enter time off and generate their own reports to check their balance on time off and vacations. To activate this module, please contact sales@clicktime.com
   • Track Multiple Jobs: ClickTime allows you to track multiple jobs. There is no limit to the number of jobs or tasks you can have, so you can track as many jobs as you need!
2. For Managers
   • Budget Time for Jobs: Each job can have an estimated time associated with it. You can compare the actual time spent and the estimated time with the Job Estimate Comparison Report.
   • Incomplete Timesheet Alerts: Managers spend less time chasing down unfinished time sheets - a quick glance at a color-coded dashboard tells who has or hasn't completed their time sheet. You can even prevent submission of incomplete timesheets with the Timesheet Approvals module. To activate this module, please contact sales@clicktime.com
   • DCAA Compliance: Organizations required to be DCAA compliant should check out our Audit Trail/DCAA Compliance Module. Every action by every user is logged in a separate, write-once database and stored separately from the rest of your ClickTime data. With this module, you can also record an audit log of changes to your account. To activate this module, please contact sales@clicktime.com
   • Determine Project Profitability: You can assess the profitability of any project by assigning specific cost rates and billing rates with different employees and then generating a report displaying both the cost amount and the billing amount.
   • Email-Based Authentication: Fewer tech-support calls and failed logins. With no clumsy usernames or codes to remember, your email address is your user ID.
   • Emailed Reminders for Late Timesheets: With one click, managers can email any laggards. Emails include specifics on what's late and offer a link to log in.
   • Expense Tracking: Since ClickTime is entirely web-based, employees can enter their expenses anytime, anywhere. Specific payment types can be labeled as non-reimbursable. Managers can easily generate an Expense sheet report with separate reimbursable and non-reimbursable totals for quicker reimbursement, invoicing, or cost-accounting.
   • Flexible Billing Rates: Attach a billing rate based on project, person, activity, or any combination of these. This flexibility lets firms negotiate individual deals for clients, change billing schemes at any time, and print customized rate cards at any time. Invoicing is a breeze when ClickTime calculates the billing rates.
   • Group by Department: Create divisions and assign your employees to different departments.
   • Custom Messages and Alerts: Administrators can create custom messages and alerts across various pages of the ClickTime system - this is useful for displaying timesheet submission deadlines and important company information.
   • Increased Managerial Levels: You can give a user some administrative capabilities such as running reports, adding jobs, or overriding user timesheets - you can even specify in which departments the user will have these capabilities.
   • Management Reports: Over 100 reports in PDF, Excel, or HTML offer managers quick and easy views on employee performance and utilization.
   • Memorized Favorite Reports: Managers who run the same reports every time can flag them as "favorites," so they show up first. Saves time each week.
   • Plain-English Names: Rather than memorizing mysterious codes or tracking numbers, ClickTime lets every project and activity have a real name. Employees spend less time looking up codes and are more likely to book time against the correct activity.
   • Report Builder: Create your own customized reports using multiple filters, sorting options, subtotals, charts, graphs and other advanced tools.
   • Restrict Job and Task Lists: Administrators can control which users can enter time and expenses against a particular job. On top of that, administrators can also associate tasks with certain clients or jobs for time entries.
   • Track Time Off: Accurately track sick time, vacation time, and other non-worked time. With the Time Off module, managers can easily generate reports and review accrued time off.
     
   • Timesheet Approvals: The simple interface means employees have no mystery how or where to submit time sheets, and managers can approve with one click.
3. Integration IconIntegration & Data Export
   • Data Export in XML: ClickTime can exchange data with virtually ANY accounting, HR, or payroll system. Combine best-of-breed packages to enjoy the benefits of each.
   • QuickBooks Link: ClickTime can send data to your QuickBooks software. Saves time and money, since there's no double-entry of time information, and invoices/paychecks get calculated sooner.
   • Web Services Interface : Access ClickTime via our Web Services interface, using standard SOAP protocols. Contact our professional services team to get our developer's kit which includes our WSDL file.
   • OpenID: The adoption of OpenID allows registered OpenID users to securely log into ClickTime without having to maintain separate usernames and passwords. OpenID allows users to authenticate themselves just once to a provider like Google, Verisign, or AOL, to access all of their online accounts.
   • Excel Linking: ClickTime provides managers with an effective way to sync Excel worksheets with up-to-the-minute timesheet data, saving precious time with reusable customized reports.
4. Working IconWorking with ClickTime
   • Context-Sensitive Online Help: Right in the web browser, the correct section of the ClickTime manual will pop up for any screen in the system.
   • Customer Support by Phone, Email, and Web: ClickTime is so easy, it nearly runs itself. But customers who need a little assistance receive fast support, so they spend less time wondering to do next, and can get back to more important things.
   • Distributable Manuals: Prefer PDFs? Download the ClickTime documentation for both users and administrators as PDF files.
   • Frequent Updates: ClickTime is updated behind-the-scenes, so you'll enjoy new features without installing time-consuming and expensive software upgrades. These updates are usually free of charge to subscribers.
   • Hosted at ClickTime, not Your Office: Cut your time tracking costs dramatically - no server, database, or client software is required to use ClickTime. Whether you have 1 location or 10, you'll spend a lot less on IT management, security worries, and network complexity.
   • Professional Services: Professional Services team has the expertise to coordinate and deliver a full range of customization and integration services. Contact Professional Services for your full-service data integration needs.
   • Your Own Timesheet Model: Use ClickTime your way - set your own timesheet period to weekly, biweekly (every other week), semi-monthly (e.g. 1-15 and 16-30), monthly, or customize it to any numerical period you want.
5. Infrastructure
   • Continuous Backup: All systems have RAID storage for every function and are backed up every two hours. Data is moved offsite two times per day. Do you back up your data this often?
   • Dedicated Datacenter: ClickTime's datacenter is colocated in a world-class hosting facility built by a major telecom company.

Requirements:

• Operating system versionL: 10.3, 10.4, 10.5
• Internet Explorer: n/a
• Firefox: 3 or higher
• Safari: 3 or higher
• Chrome: n/a
• Other browsers: Opera, Camino, Netscape, etc. may produce unexpected or undesirable results. As such, they are not officially supported. Beta versions of browsers are not supported.
• Browser settings:You must have your cookies enabled and JavaScript enabled in order to access ClickTime.